SCHOOL Board Meeting

MINUTES OF SCHOOL BOARD MEETING

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Date: 29th May 2025.

Time: 5.38pm.

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Present: Chi Whitehead, Kim Semmens, Nik Massey, Michelle Dempsey, Geva Downey

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Apologies: Greg Campbell

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In Attendance: Anna O’Malley taking the minutes.

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Karakia.

Conflict of Interest Register

Actions taken: Reviewed. No conflict identified.

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Minutes from March 2025 Meeting: Read as true and correct. Moved - Nik. Seconded - Kim. Carried / passed.

Matters Arising:

• Sports shirts ordered, delivery due next term.
• Container purchased and delivered, in use as PE shed.
• Music room grant - Kim to ask if we can use the grant for the sensory garden.
• Idea to add Maori plants that could be grown and used as instruments.

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Y5/6 Camp approval

(Correspondence in)

Overnight trips require BoT approval.

Permission approved.

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Study Leave

(Correspondence in)

Teacher wanting to apply for study leave for 2026. September is when she finds out if her application is successful.

In committee.

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Te Mahau

(Correspondence in)

29/5/25

Waipu School zoning.

Waipu School will be zoned.

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Alison Watkins

(Correspondence in)

27/5/25

Board workshop in suspension meetings.

Some members are interested.  Discussion around availability.

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Financial Report

Bank staffing overuse.

• Coding issue - sorted.  Should see improvement in two pay periods.

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Manaiakalani.

• Will be budgeted for next year.

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Assets

• Container, sports and kapa haka uniforms.

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Property Report

Waiting for library and top block projects to begin.

• MoE understaffed. Michelle to check with H+K for start date. 

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Scope doing property audit in June on behalf of MoE

Michelle to address concerns with Scope.

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Principal Report

Fire alarm reset costs

Michelle to talk to MoE Finance rep.

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Reading, writing, maths data

Low cohort discussed

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Bus incidents

Bus behaviour procedures discussed

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NELP barrier free access

Explained/discussed

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Manaiakalani

All teachers will be using in 2026. Concerns around teacher release times

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Staff Report

Teacher moral

Teachers under lots of pressure. New curriculum, Numicon, BSLA, Manaiakalani extremely time consuming for teachers

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Board Review Programme

• Planning and Preparing for Emergencies, Disasters, and Crisis
• Communication During an Emergency, Disaster, or Crisis
• School Closure
• Emergency Management
• Disaster Management
• Crisis Management

Board to read and approve at next meeting

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Kaiwaka PTA

• They have no constitution
• They have registered charity status
• Current Officers not up to date
• Postal address not up to date
• Current signatories on bank account are Renee and Kim
• What is the purpose of the PTA?

Have constitution now.

Memorandum of understanding discussed.

Teacher rep for PTA to be brought up at staff meeting

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Strategic Plan

How are we going to move forward with getting parent/whanau ideas?

Focus will be literacy, maths, attendance.

Consult with whanau via survey to decide on one more focus.  Use Matariki day (27 June) to ask.

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Lamb Day

This will be organised and run by parents.

October (date TBC)

Only for pupils with lambs.

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September meeting date

Too much time between meetings if we skip a month.

Discussion around timings.

Meeting will be September 18th.

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Estimated staffing based on estimated roll

We need to make sure that we are aware of roll numbers as this will dictate staffing moving into 2026

Board alerted to low roll numbers and potential surplus staffing.  Allocation in September. 

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Board Secretary

Board to email Anna for Board Secretary position.

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Dates for 2025:

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June 26th 2025

July 31st 2025

August 28th 2025

September 18th 2025

October 30th 2025

November 13th 2025 (early due to camp)

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Meeting went into committee - 7.40pm

In Committee meeting:

In accordance with s48(d) of the Local Government Official Information and Meetings Act 1987, went into committee to discuss community, staffing and student issues.

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Meeting finished at – 7.50pm

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Signed: Signed copies of minutes are available at the office.

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…………………………………………… Presiding Member    Date: ……………

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Kaiwaka School Board of Trustees                           

Nik Massey Mb: 021 2144 235 Staff Rep

Chi Whitehead Mb: 020 4070 5189 Presiding Member

Greg Campbell Mb: 021 867 623 Parent Rep

Geva Downey Mb: 021 052 5538 Parent Rep

Kim Semmens Mb: 021 109 2788 Parent Rep

Michelle Dempsey Mb: 021 251 5031 Acting Principal

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