SCHOOL Board Meeting

MINUTES OF SCHOOL BOARD MEETING

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Date: 9th October 2025.

Time: 5.00pm.

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Present: Kim Semmens, Phillip Wattam, Michelle Dempsey, Greg Campbell, Nik Massey, Anna O’Malley (Board Secretary).

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Apologies: 

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In Attendance: 

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Karakia. 

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Minutes from Aug 2025 Meeting: Read as true and correct. Moved Kim, Seconded Greg. 

Matters Arising:

• No movement on sensory garden budget. Kim to follow up with Chi.
• Social Media policy - next meeting. Kim.
• Financial training times from Education Services given to Board. 22/11 from 11am, 5/11 anytime, 17/11 anytime. Parent Reps.
• 2 x casual vacancies on Board. Discuss Board make-up at next meeting.
• Personnel - Greg only
• Treaty & Implementation - email to NZSBA asking what role entails. Parent Reps
• Path down the hill towards 4Square - closed. Looking at removing path in future.  Clarify where our property line is. Michelle/Anna
• Spouting not holding water - tank inlet same height as gutter. When full, overflows. Need upgraded overflow. Plumber needed. Greg/Len
• Council to be contacted about boggy field. Michelle/Anna

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Correspondence - as tabled

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Correspondence IN

4/9/25

Sharlene Rogers

Strategic Plan

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10/9/25

Michelle Dempsey

PEB

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10/9/25

Michelle Dempsey

Funding

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19/9/25

Ombudsman

PEB

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Correspondence OUT

Nil

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Strategic Plan

• Different instructions from NZSBA and MoE.  Does not change Board process.
• Parent Reps to look at survey results.
• Fun Run/pick up area chance for community consultation. Parent Reps. Chi will help.

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 Amended delegated areas

• Finance/Admin - Kim/Greg
• Health & Safety - Kim/Phillip
• Property & Maintenance - Greg/Phillip
• Personnel - Greg
• Treaty & Implementation - vacant (NZSBA email)
• Media/Comms - Kim/Phillip

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Principal Report

• Read and accepted by Reps.
• Low uptake on Manaiakalani chromebooks. Need x15 for 2026. Kim will apply for grant.

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Financial Report

• Tracking well. Read and accepted.

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Board Review Programme

• Missing student procedure - next meeting. Greg to be shown where policy is.
• Social Media Policy - next meeting. Kim

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General

• Funding Proposal - Board rejected. Kim will do for free.
• Chair for next (November) meeting - rotating chair. Greg
• Board to speak at Prizegiving - 11 December. Rep TBC
• Strike TBC - Thursday 23 October, 2025. Decision about school being open or closed for instruction is Boards decision. 1 x teacher non-union, 2 x support staff non-union. 

Board decided to close the school.

• Staffing 2026: 12 September 2025 - Board was notified via email staffing entitlement was 1FTTE and 1 unit lower than 2025. Michelle in contact with NZEI and NZSBA to help with process. Michelle takes instruction from the Board Association.  During holidays Leadership team did their due diligence with draft classrooms for 2026.  6 x classrooms. Surplus staffing relayed to staff verbally at staff meeting on 7 October 2025. Email sent 9 October. No staff attrition. Permanent teaching staff to apply for teaching jobs. Principal, Deputy Principal and Leadership do not need to re-apply. Processes discussed. Friday 31 October surplus staff advised.
• Advert for fixed-term position for study leave advertised. Surplus staffing separate to fixed term/study leave contracts.

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Meeting went into public-excluded business (PEB) 6.26pm 

Moved-Greg, seconded-Kim.

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Meeting finished at 6.35 pm

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Signed: Signed copy of minutes available at the office.

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…………………………………………… Parent Rep    Date: …………………………

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Dates for 2025:

November 27th 2025 

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Kaiwaka School Board of Trustees                           

Nik Massey Mb: 021 2144 235 Staff Rep

Phillip Wattam Mb: 022 659 3522 Parent Rep

Greg Campbell Mb: 021 867 623 Parent Rep

Kim Semmens Mb: 021 109 2788 Parent Rep

Michelle Dempsey Mb: 021 251 5031 Acting Principal

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